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User Guide Student Management

Adding a New User

By | Student Management

Tracking your student’s activities, academics, chores, and events is no small feat in this age. Homeschool Planet helps you track all these pieces and more to help simplify and enhance your homeschooling journey. With individual logins available for each student, daily and/or weekly email notifications about upcoming events and assignments, and easy to access reports Homeschool Planet makes student management straightforward and simple to administer. To learn about adding students to your Homeschool Planet account follow the directions below.

 

Adding Students and Additional Users to Your Account

  1. First, click on the “Add Person” link under your picture on the left side of the screen. If you have already entered other students this link will be at the bottom of those students.
  2. A window titled “Manage Family”  will open where you can put in your student’s information.
  3. The first tab is for Basic Info about your student.
    First Name~ this field is required while all other fields are optional. This name is what will appear on your planner.
    Last Name~ this field is not required but if you wish your student’s last name to appear on Report Cards, Transcripts, and other reports automatically you will want to enter it here. The last name will not appear on the calendar and planner views.
    Grade~ select the grade your student is currently in. If this is for your spouse, a grandparent, tutor, or someone else who needs access to your account simply select the option “Not a Student” from the drop-down box.
    Color~ Choose a color to associate with all this person’s activities, events, and assignments.
    E-mail address~ by adding an email address you will be able to send emails to this person from within Homeschool Planet. Additionally, you will be able to choose to send Daily and Weekly Digests directly to users.
    Cell Phone Number~ Adding a cell phone number will allow you to send reminders via text message, messages using the Messages widget, and to send them To Do Lists and Shopping lists.
    Photo~ Upload a photo to personalize your student’s account. We have found that most students LOVE seeing themselves in the planner. We have seen some really fun cartoons and memes in this field as well! Be creative and inspire creativity!
  4. The next tab is Attendance. For information on setting up attendance tracking, recording attendance, and printing attendance select each link to go directly to instructions for those features.
  5. The final tab is titled Login.
    ~ Selecting the option to, “Allow ((student name)) to log in” will allow students, or other users, to have their own login to Homeschool Planet.
    ~ Once you have enabled login for a user, enter a password for them. The email used to login will be the one you entered in the Basic Info section, above. If you did not enter an email in the Basic Info section, the email used for login will be the primary email associated with the account. Please note that you CAN use the same email for both the primary account and additional accounts but the individual user accounts MUST USE DIFFERENT PASSWORDS, so that the system can differentiate between users.
    ~ The default for users with a login is that they have full access to all user’s calendars and their own. If you would like to customize what a user sees select the checkbox which reads, “Limit ((student’s name)) access to selected features and calendars.” Next select what calendar items you would like available to the user for each person in the account. The categories are as follows:
    View~ this lets a user simply see the calendar assignments, activities, and events for a person.
    Edit~ selecting this option lets a user assign, edit, or change assignments, activities, and events for a person.
    View Grades~ if grades are assigned to a class they can be viewed when this is selected.
    Assign Grades~ changing and assigning grades for a user is available if this choice in checked.
    Record Time Spent~ when time tracking has been turned on this option allows people to enter time to be recorded.
    ~Lastly, you can choose whether to allow the user to see and update widgets.
  6. Finally, select “Save and Close” to save all the selections you have made for a user.

There are many possibilities for login options but following are a couple common login scenarios~

~ A young student may be allowed a login under their parent’s email, with their own password, but would likely have settings enabled to only see their own assignments and activities with no other privileges.
~ An older student may be allowed to login with their own email, view their calendar and grades, edit their widgets, but not have editing access to their classes or grades.
~ An older sibling who is a student but also teaches younger siblings may be able to view their own calendar and record the time they spend on activities, as well as view their siblings schedules and also be allowed to edit assignments, assign grades, and record time spent for their siblings.
~ A tutor may have a login and limited access to just the students they work with.

Adding Users and Logins Screenshots

Student User Video Tutorial

As always, feel free to reach out to us with any questions at support@homeschoolplanet.com. We are here to help you!

For more information about setting up your Homeschool Planet account see the following entries:

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User Guide Student Management

Changing a Student Email or Password

By | Student Management

Thankfully changing a student email or password can be completed quickly and easily by the primary user of an account at any time! The directions below will help you make this change in just moments.

Student Management User Guide

Changing a Student Email or Password

  1. Select the name of the student you would like to change the email or password for from the left side of the planner in either Calendar or Planner view.
  2. To change the student email used for login in and/or Daily or Weekly Digests enter the email address that you would like to use for this student account on the Basic Info tab.
  3. To change a student password first go to the Login tab. Next, enter the new password right over the old one and then hit Save and Close.
  4. While in the Login tab it is a good time to review the permissions that you have given to your student. Once you know all settings are as you wish select Save and Close.

Changing a Student Email or Password Screenshots

Changing a Student Email or Password Video Tutorial

As always, feel free to reach out to us with any questions at support@homeschoolplanet.com. We are here to help you!

Not a Subscriber yet? Check out Homeschool Planet for yourself with a 30-day FREE trial. No credit card information is necessary to give it a try!

Homeschool Planet World's best planner button

 

With Homeschool Planet lesson plans, homeschooling has never been easier!

User Guide Student Management

Removing and Archiving Students

By | Student Management

When you wish to remove a student from your active calendar you have the option to archive their data or to delete them completely. Learn how to do both below.

Student Management User Guide

Removing and Archiving Students Overview

The first step to deleting a student from your homeschool planner is to decide whether you would like to archive their data or remove it completely. When you archive a student’s data all records are preserved but login and selection for new classes is disabled. You can un-archive student data and return a student to full status. Deleting a student’s data is permanent and remove’s all the student’s data including classes and activities. The steps to each of these options are very similar but with very different results.

Archiving a Student

  1. Select the name of the student you would like to archive from the left side of the planner in either Calendar or Planner view and hen choose “Edit <Student’s Name> Profile.”
  2. Select the red X in the upper right hand corner of that student’s profile picture across the top of the Manage Family screen.
  3. Choose the option “Archive” and then select Save in the lower right hand corner of the screen.

To Un-archive the student select the undo button.

Archiving a Student Screenshots

Deleting a Student

  1. To delete a student and all their records form your account permanently select the name of the student you would like to delete from the left hand side of your planner and then choose “Edit <Student’s Name> Profile.”
  2. Select the red X in the upper right hand corner of that student’s profile picture across the top of the Manage Family screen.
  3. Choose to “Remove all data” if you want all data permanently removed from the account. This cannot be undone.

Deleting a Student Screenshots

Removing or Archiving a Student Video Tutorial

 

As always, feel free to reach out to us with any questions at support@homeschoolplanet.com. We are here to help you!

Not a Subscriber yet? Check out Homeschool Planet for yourself with a 30-day FREE trial. No credit card information is necessary to give it a try!

Homeschool Planet World's best planner button

 

With Homeschool Planet lesson plans, homeschooling has never been easier!

User Guide Student Management

Shared In Calendars

By | Student Management

“Share in” allows you to display a calendar from another internet calendar application such as Google Calendar or Apple iCal on your Homeschool Planet calendar. Learn how below~

Student Management User Guide

Share in an internet calendar application such as Google Calendar or Apple iCal

You can add many such calendars and for each you can choose which students will see that calendar when the student logs in. Before you begin this process you will need to find the internet address for the calendar you wish to add to Homeschool Planet.

To find the Share in Address for a Google Calendar:

  1. To find it- first visit your Google calendar page. In the left column locate the calendar you want to display in Homeschool Planet.
  2. Click on the menu icon, three dots that will appear on the right when you hover over the calendar you want to share.
  3. From menu, choose Settings and Sharing.
  4. Scroll to the section titled, Integrate calendar
  5. Copy the address from the section that reads, “Secret address in iCal format” and store it in your clipboard.
  6. You will now be able to paste that address into the bower’s URL for this internet calendar in Homeschool Planet’s share in feature.

To find the Share in address for Apple iCal:

  1. Open the iCal application.
  2. Click on whichever calendar you wish to share and then choose the icon on the right.
  3. Select the box that reads Public Calendar and then choose done.
  4. Select the icon again and this time copy the URL to your clipboard for use in the next step.

To display events from another calendar inside Homeschool Planet follow these steps-

  1. Under the Settings menu choose Share.
  2. Select Share in tab if it is not already selected.
  3. Click on, “Display scheduled events from another calendar in Homeschool Planet.”
  4. Enter a name for the calendar in the name for this internet calendar field. You can choose anything you want. Homeschool Planet will display this name to you when referring to this calendar.
  5. Enter the URL address you copied in the step above.
  6. Choose a color for this calendar. All events from this internet calendar will be displayed in that color with no highlighting and with square corners to make them easy to identify.
  7. Choose which students will be allowed to see this calendar when they log in. Only the students for whom you have enabled log-in in their student profile will be shown on this list.
  8. Choose Save from the lower right hand corner.

The events from this internet calendar will be displayed on your Homeschool Planet calendar. The information is updated periodically throughout the day and each time you log in to Homeschool Planet. an Apple iCal calendar will load quickly but it may take several minutes for a Google calendar to appear as Google updates when it decides to update! Please give the calendar the time to load.

Permissions Screenshot

 

As always, feel free to reach out to us with any questions at support@homeschoolplanet.com. We are here to help you!

 

Not a Subscriber yet? Check out Homeschool Planet for yourself with a 30-day FREE trial. No credit card information is necessary to give it a try!

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With Homeschool Planet lesson plans, homeschooling has never been easier!

User Guide Student Management

Student Permissions

By | Student Management

A favorite feature for Homeschool Planet users is the ability to set permissions for student accounts. Users with full administrative access can determine just how much each user can see and edit in student accounts with a few simple clicks! Learn how below~

Student Management User Guide

Understanding Permissions

  • When you allow an additional user to login you have the ability to determine how much they can see and do.
  • If you do NOT check the box that reads, “Limit <User’s Name> access to selected features and calendars the user will have full access to everyone’s calendar, and can create and edit classes and activities.
  • If you DO check the Limit Access box you will have the ability to choose which calendars the user can view and edit.
    • You will select individual permissions in each area for each person in the account.
    • View means that the items can be seen but not edited.
    • Edit means permission to edit or add classes and activities has been granted.
    • View grades means that you can see entered grades for that account.
    • Assign grades means that permission is granted to enter or edit grades.
    • Record Time Spent gives permission to log hours for classes that have hours tracking set up.
  • The button beneath grants permission to see and update widgets. While users with permission to see and update widgets can choose their own layout and add information be aware that all widgets in an account share the same data.

A few possible scenarios for student permissions

  • A student you want to log in, see only their assignments and activities, and be able to mark them off but not be able to edit anything~
    • Select View next to their name but leave everything else blank.
  • An older sibling who teaches a younger student a class or two~
    • For the older student select View, View Grades and Record Time Spent next to their name
    • Also select View, Edit, View Grades, Assign Grades, and Record Time Spent for the sibling the older student will be teaching
  • A grandparent or tutor is overseeing your students a couple days a week but you still set the assignment and pacing choices.
    • Create an account for the extra user and give them permission to View and Assign Grades to the students they oversee.

There are so many possibilities. Customize your account for the option that works best for you!

Permissions Screenshot

School Year Calendar Video Tutorial

As always, feel free to reach out to us with any questions at support@homeschoolplanet.com. We are here to help you!

 

Not a Subscriber yet? Check out Homeschool Planet for yourself with a 30-day FREE trial. No credit card information is necessary to give it a try!

Homeschool Planet World's best planner button

 

With Homeschool Planet lesson plans, homeschooling has never been easier!

User Guide Student Management

Tracking Attendance

By | Student Management

Tracking daily attendance in Homeschool Planet is a snap. Learn the most efficient process for tracking attendance in your homeschool planner by reading the article below.

Student Management User Guide

Tracking Attendance

This article focuses on the process of tracking attendance but there is a lengthy article about setting up Attendance Tracking in the User Guide which you can find, here, if you need helping setting up this useful feature.

Once you have set-up Attendance tracking for a student (the “Track attendance for <student’s name>” box is checked in a student’s profile) there will be a checkbox for each student on your calendar each day. The attendance checkbox will appear in both the Calendar and Planner views. By default, the check box will be marked each day and the student will be considered present. If you would like to mark the student absent you can do so by unchecking the box.

To see all of the student’s attendance, and edit as necessary, you can use the following steps:

  1. After logging into your Homeschool Planet account, click on the student’s profile picture then chose the “Edit (student name)’s Profile” option at the top of the window.
  2. Next, select the “Attendance” tab on left.
  3. You will now see the student’s school calendar(s). From here, you can mark sick days by turning a green checkmark to a red “X.”

When a student is marked absent, assignments will appear in the “Rescheduling Helper” when you log in the next day. You can also reschedule assignments anytime by hovering over the “Helpers” option in the upper menu, then selecting the “Rescheduling Helper.”

Follow these instructions to print your Attendance record today!

  1. Select the icon or picture on the left hand side of the screen of the person you want an attendance record for.
  2. Choose “Edit <that person’s name> Profile” and then select the Attendance tab on the left.
  3. Next just select the print button on the right and you will have an attendance report!

Screenshots for Tracking Attendance

Tracking Attendance Video Tutorial

As always, feel free to reach out to us with any questions at support@homeschoolplanet.com. We are here to help you!

 

Not a Subscriber yet? Check out Homeschool Planet for yourself with a 30-day FREE trial. No credit card information is necessary to give it a try!

Homeschool Planet World's best planner button

 

With Homeschool Planet lesson plans, homeschooling has never been easier!

User Guide Student Management

Yearly Updates

By | Student Management

We are frequently asked what steps need to be taken to finish one school year and begin another. There are no necessary steps but we do have a few recommendations. See what those suggestions are below.

Student Management User Guide

Options for Finishing Your Year and Beginning Another.

  1. Print a Report Card for your student to show them their progress. Learn more about creating a Report Card and printing a Report Card with these articles.
  2. Create, Update, or Print your High School Student’s Transcript.
  3. Send required reports to any authorities such as ISP’s, Umbrella Schools, and Charter Schools.
    • Learn about saving reports as a PDF with this User Guide entry to send electronic copies.
  4. Grab your student and let them officially advance their grade level in Homeschool Planet with the following steps:
    1. While logged into your planner select the student’s picture on the left hand side of the planner and choose Edit <Student’s Name> Profile.
    2. On the Basic Info tab officially move the student’s grade level to the next level.
    3. Select Save.
  5. If you have not already set-up the next school year (you can do this at any time, not just at the end of one year) create your next school year and begin planning again!
  6. Don’t forget to take time to celebrate all you and your students have accomplished.

 

 

 

Closing out a School Year Video Tutorial

As always, feel free to reach out to us with any questions at support@homeschoolplanet.com. We are here to help you!

Not a Subscriber yet? Check out Homeschool Planet for yourself with a 30-day FREE trial. No credit card information is necessary to give it a try!

Homeschool Planet World's best planner button

 

With Homeschool Planet lesson plans, homeschooling has never been easier!

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